Wrexham Mini & Junior Rugby Football ClubBryn Estyn Road, Wrexham, LL13 9TY
Wrexham Mini & Junior Rugby Football Club
Bryn Estyn Road, Wrexham, LL13 9TY
CONSTITUTION OF
CONSTITUTION
1.NAME
The name of the group shall be “the Wrexham Mini and Junior Rugby Club”
(hereinafter called “the WMJRC”).
2.OBJECTIVES
The objectives of “the WMJRC” shall be to help and educate young people, through
the medium of rugby, so as to develop their physical, mental and spiritual capacities that
they may grow to full maturity as individuals and members of society and that their
conditions of life may be improved.
3.POWERS
In furtherance of the said objectives but not further or otherwise the Executive Committee
shall have the following powers :-
a)To raise funds and apply for; invite; obtain; collect and
receive contributions from any other person or persons whatsoever by way of subscription;
donations; grants provided that in raising funds the Executive Committee shall not
undertake any permanent trading activities and shall conform to any relevant requirements
of the law.
b) To employ on
such terms and conditions of employment as the group shall determine any paid or voluntary
workers to assist in the attainment of the said objectives provided that no member of the
Executive Committee shall be a paid worker.
c)To
do all such other lawful requirements as to further the attainment of the said objectives.
4.MEMBERSHIP
a)There shall be two types of membership i.e., (1) full and (2) junior. Full membership shall be open to persons over 18
years living in the County of Wrexham and interested in furthering the work of “the
WMJRC”. Every full member shall have one
vote. Junior members shall not be entitled to
vote.
b)The Executive Committee hereinafter
shall have the right :-
i) To approve
or reject applications for membership.
ii) For
good and sufficient reason to terminate the membership of any members provided that the
member concerned shall have the right to be heard by the Executive Committee before final
decision is made.
5.HONORARY MEMBERS
At the Annual General Meeting of the Charity the members shall
elect from amongst themselves a Chairman, Vice Chairman, Secretary, Fixture Secretary and
a Treasurer, who shall hold office from the conclusion of that meeting.
6.EXECUTIVE
COMMITTEE
1)The Executive Committee shall consist of not less than five
members being :-
2)The Executive Committee may in addition appoint not more than two
co-opted members but so that no-one may be appointed as a co-opted member if, as a result,
more than one third of the members of the Executive Committee would be co-opted members. Each appointment of a co-opted member shall be
made at a special meeting of the Executive Committee called under Clause 6 (5) and shall
take effect from the end of that meeting unless the appointment is to fill a place which
has not then been vacated in which case that appointment shall run from the date when the
post becomes vacant.
3)All the members of the Executive Committee shall retire from
office together at the end of the Annual General Meeting next after the date on which they
came into office but they may be re-elected or re-appointed.
4)The proceedings of the Executive Committee shall not be
invalidated by any vacancy among their number or by any failure to appoint or any defect
in the appointment or qualification of a member.
5)Nobody shall be appointed as a member of the Executive Committee who is aged under 18 or
who would if appointed by disqualified under the provisions of the following clause.
6)No person shall be entitled to act as a member of the Executive Committee whether on a
first or on any subsequent entry into office until after signing in the minute book of the
Executive Committee a declaration of acceptance and of willingness to act in the trusts of
the Charity.
7)DETERMINATION
OF MEMBERSHIP OF EXECUTIVE COMMITTEE
A
member of the Executive Committee shall cease to hold office if he or she :-
1) is
disqualified form acting as a member of the Executive Committee by virtue of Section 45 of
the Charities Act 1992 (or any statutory re-enactment
of modification of the provision);
2) becomes
incapable by reason of mental disorder, illness of injury of managing the administering
his or her own affairs;
3) is
absent without permission of the Executive Committee from all their meetings held within a
period of six months and the Executive Committee resolve that his or her office be
vacated; or
4) notifies to
the Executive Committee a wish to resign (but only if at least three members of the
Executive Committee will remain in office when the notice of resignation is to take
effect).
8.EXECUTIVE
COMMITTEE MEMBERS NOT TO BE PERSONALLY INTERESTED
1)(Subject to the provisions of sub-clause (2) of this clause) no
members of the Executive Committee shall acquire any interest in property belonging to the
Charity (otherwise than as a trustee for the Charity) or receive remuneration or be
interested (otherwise than as a member of the Executive Committee) in any contract entered
into by the Executive Committee.
2) Any member
of the Executive Committee for the time being who is a Solicitor, Accountant or other
person engaged in a profession may charge and be paid all the usual professional charges
for business done by him or her or his or her firm when instructed by the other members of
the Executive Committee to act in a professional capacity on behalf of the Charity
PROVIDED that at no time shall a majority of the members of the Executive benefit under
this provision and that a member of the Executive Committee shall withdraw from any
meeting at which his or her own instruction or remuneration, or that of his or her firm is
under discussion.
9.MEETINGS
a) The
Executive Committee will meet on an agreed date, arranged at the previous meeting.
b) All meetings
arranged are to be accessible to children and young people herein mentioned under Clause 4
of the Constitution. Junior members shall not
be entitled to vote.
c) At
least one week before, the Honorary Secretary shall give to every member of the Executive
Committee a copy of the agenda and minutes of the last meeting.
d) In
the event of an emergency an extra-ordinary meeting may be called by giving members of the
committee at least three days prior notice.
e) The
quorum for the meeting of the Executive Committee shall be six and must include at least 2
honorary (elected) offices.
10.ANNUAL GENERAL
MEETING
1) The A.G.M. of “the WMJRC” shall be held in the month of
May each year.
2) The A.G.M. will be open to all interested persons including the
members of the Executive Committee; Parents or Guardians; Children and Young People and
Members of all other services provided for children and young people within the County of
Wrexham.
11.PROPERTY
1) Subject
to the provisions of sub-clause (2) of this clause, the Executive Committee shall cause
the title to :-
a) all land
held by or in trust for the Charity which is not vested in the Official Custodian for
charities, and
b) all
investments held by or on behalf of the Charity;
to
be vested either in a corporation entitled to act as custodian trustee or in not less than
three individuals appointed by them as holding trustees.
Holding trustees may be removed by the Executive Committee at their pleasure and
shall act in accordance with the lawful directions of the Executive Committee. Provided they act only in accordance with the
lawful directions of the Executive Committee, the holding trustees shall not be liable for
the acts and defaults of its members.
2) If a
corporation entitled to act as a custodian trustee has not been appointed to hold the
property of the Charity, the Executive Committee may permit any investments held by or in
trust for the Charity to be held in the name of a clearing bank, trust corporation or any
stockbroking company which is the member of the International Stock Exchange (or any
subsidiary of any such stockbroking company) as a nominee for the Executive Committee, and
may pay such a nominee reasonable and proper remuneration for acting as such.
12. ACCOUNTS
The Executive Committee shall comply with their obligations under
the Charities Act 1992 (or any statutory re-enactment or modification of that Act) with
regard to :-
1) the keeping of accounting records for the Charity;
2) the preparation of annual statements of account for the Charity;
3) the auditing
or independent examination of the statements of account for the Charity; and
4) the
transmission of the statements of account of the Charity to the commissioners.
13. ANNUAL REPORT
The Executive Committee shall comply with their obligations under
the Charities Act 1992 (or any statutory re-enactment or modification of that Act) with
regard to the preparation of an annual report and its transmission to the Commissioners.
14. ANNUAL RETURN
The Executive Committee shall comply with their obligations under
the Charities Act 1992 (or any statutory re-enactment or modification of that Act) with
regard to the preparation of an annual return and its transmission to the Commissioners.
15. ANNUAL GENERAL MEETING
1) There shall be an Annual General Meeting of the Charity which
shall be held in the month of May in each year or as soon as practicable thereafter.
2) Every Annual
General Meeting shall be called by the Executive Committee.
The Secretary shall give at least 21 days’ notice of the Annual General
Meeting to all the members of the Charity. All
the members of the Charity shall be entitled to attend and vote at the meeting. Junior Members shall not be entitled to vote.
3) Before
any other business is transacted at the first Annual General Meeting the persons present
shall appoint a Chairman of the meeting. The
Chairman shall be the Chairman of subsequent Annual General Meetings, but if he or she is
not present, before any other business is transacted, the persons present shall appoint a
Chairman of the meeting.
4) The
Executive Committee shall present to each Annual General Meeting the report and accounts
of the Charity for the preceding year.
5) Nominations
for election to the Executive Committee must be made by members of the Charity in writing
and must be in the hands of the Secretary of the Executive Committee at least 14 days
before the Annual General Meeting. Should
nominations exceed vacancies, election shall be by ballot.
16.SPECIAL GENERAL MEETINGS
The Executive Committee may call a Special General Meeting of the
Charity at any time. If at least ten members
request such a meeting in writing stating the business to be considered, the Secretary
shall call such a meeting. At least 21
days’ notice must be given. The notice
must state the business to be discussed.
17.PROCEDURE AT GENERAL
MEETINGS
1) The Secretary or other person specially appointed by the
Executive Committee shall keep a full record of proceedings at every General Meeting of
the Charity.
2) There shall
be a quorum when at least one tenth of the number of members of the Charity for the time
being or six members of the Charity, whichever is the greater, are present at any General
Meeting.
18.NOTICES
Any notice required to be served on any member of the Charity shall
be in writing and shall be served by the Secretary or the Executive Committee on any
member either personally or by sending it through the post in a prepaid letter addressed
to such member at his or her last known address in the United Kingdom, and any letter so
sent shall be deemed to have been received within 10 days of posting.
19. ALTERATIONS TO THE CONSTITUTION
1)Subject to the following provisions of this clause the
Constitution may be altered by a resolution passed by not less than two thirds of the
members present and voting at a General meeting. The
notice of the General Meeting must include notice of the resolution, setting out the terms
and alteration proposed.
2)No amendment may be made to Clause 1, Clause 2, Clause 8 (1) and
Clause 20 without the prior consent in writing of the Commissioners.
3) No
amendment may be made which would have the effect of making the Charity cease to be a
Charity at law.
4) The
Executive Committee should promptly send to the Commissioners a copy of any amendment made
under this clause.
20.DISSOLUTION
If the Executive Committee decides that it is necessary or advisable
to dissolve the Charity it shall call a meeting of all members of the Charity, of which
not less than 21 days’ notice (stating the terms of the resolution to be proposed)
shall be given. If the proposal is confirmed by a two-thirds majority of those present and
voting the Executive Committee shall have the poser to realise any assets held by or on
behalf of the Charity. Any assets remaining
after the satisfaction of any proper debts and liabilities shall be given or transferred
to such other charitable institution or institutions having objects similar to the objects
of the Charity as the members of the Charity may determine or failing that shall be
applied for some other charitable purpose. A
copy of the statement of accounts, or account and statement, for the final accounting
period of the Charity must be sent to the Commissioners.
21. EFFECTIVE DATE
This
Constitution shall come into operation on ………………..
22.Under Clause 4 membership and voting powers shall be defined for
all members and any other points should be included.
Adopted on
Signed by ……………………………………………………………………
DATED
Witnessed by …………………………………………………………………
DATED
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